Guidelines | dmh.mo.gov

Guidance on various topics from the Division of DD Directors' Office.

Guidance Description	Created/Reviewed
#1 This guideline is no longer effective
#2 Guidelines for Contract Termination	Created 3-30-11; Reviewed 10-4-11, 5-30-12, and 8-9-13; Reviewed 3-6-14, Reviewed 2-19-16, Revised 6-2-17, Revised 11-20-17
#3 Group Home Staffing	created 4-13-11; reviewed 9-13-11; reviewed 7-3-12; reviewed 7-15-13; reviewed 7-10-14, reviewed 3-3-16
#4 Coordination of HCB State Plan and Waiver Services-This guideline has been rescinded. Information is now available in the DD Waivers Manual and DHSS Process for Referring Individuals for State Plan Personal Care.	created 4-13-11; reviewed 11-2-11; revised 8-22-12, revised 10-18-13
#5 Water Temperatures for Residential Programs	created 4-22-11; revised 1-27-12; reviewed 1-29-13, Rescinded 2019
#6 Exceptions to Waiver Cost Caps - Converted to Procedure 4A Exception Request Approval Form Waiver and Service Cap Exception Tool Procedure 4A Memo	created 7-5-11; revised 10-3-11; revised 8-17-12; revised 10-7-13; revised 7-1-14, revised 11/12/15, revised 3/20/18
#7 Out of State Referrals for Nursing Facility Placement	created 7-7-11; reviewed 12-8-11; reviewed 12-7-12; reviewed 12-11-13, reviewed 4-6-16, reviewed 8-22-18
#8 Transition Guidelines	created 7-19-11; reviewed 12-28-11; revised 6-8-12; reviewed 5-3-13, revised 5-6-14
#9 Guidelines for Targeted Case Management Reviews	created 8-9-11; revised 9-15-11; reviewed 2-16-12; reviewed 7-19-12; revised 12-11-12; revised 5-29-13; reviewed 6-9-14, reviewed 3-3-16
#10 Fire/Safety Inspection Requirements-The guideline has been rescinded. For more information, see 9 CSR 45-5.105, 110, 130 or 140.	created 9-8-11; revised 9-23-11 and 2-14-12; reviewed 8-12-13; revised 9-10-14
#11 Implementation Guidelines for all 5 Waivers: Comprehensive; Support; Partnership for Hope (PfH); Autism; and Missouri Children with Developmental Disabilities (MOCDD) Please see the DD Provider Waiver Manual for the information	created 9-15-11; revised 7-31-12; revised 7-17-13, revised 5-20-14
#12 Coordination of Health Home, DD TCM, and Waiver - This guideline is retired. Additional information is available at: https://dmh.mo.gov/mental-illness/provider/health-care-home.	created 12-28-11; revised 1-18-12; revised 8-22-12; revised 12-18-12; revised 12-20-13
#13 Group Home Development Guidelines	created 12-28-11; reviewed 5-30-12, reviewed 9-12-13; reviewed 9-15-14, reviewed 3-3-16, revised 3-28-16
#14 Guidelines to Manage TCM Changes - Rescinded	created 1-23-12; reviewed 7-11-12; reviewed 12-13-13, reviewed 3-3-16, Rescinded
#15 Rate Allocation Score (RAS) Review Process	created 3-27-12; reviewed 4-19-13, revised 3-4-14, revised 12-8-21
#16 Medicaid Eligibility and Spend Down	created 3-28-12; revised 6-8-12; revised 8-22-12; revised 6-3-13, revised 6-9-14
#17 Rate Development and Service Authorizations for Out-of-Home Respite -1/4 Hour and Temporary Residential Services - 1/4 Hour - Rescinded due to rate standardization 10-14-22	created 3-28-12; revised 4-25-12; reviewed 4-3-13, revised 4-16-14
#18 Discharge and Inactivation	created 4-6-12; revised 7-6-12; reviewed 6-10-13, reviewed 3-10-16
#19 Utilization Review Committee (UR) Timelines	created 4-20-12; reviewed 4-22-13; reviewed 4-9-14
#20 Intake and Eligibility Responsibility for Transient or Out-of-Home Placement	created 5-30-12; reviewed 4-29-13; reviewed 4-9-14, reviewed 3-10-16
#21 This guideline has been combined with Guideline 11
#22 Consumer Banking - Converted to Division Directive 5.101	created 6-25-12; reviewed 8-26-13; revised 6-18-14
#23 Transition of Adult Day Health Care from State Plan to Home and Community-Based Waiver-retired 2014	created 7-2-12; revised 1-8-13; Completed June 30, 2013, retired 2014
#24 TCM-Transfer of Case Responsibility	created 7-26-12; reviewed 8-27-13; reviewed 8-27-14; retired 2020
#25 Assistive Technology Guidelines and Referral Form #25 AT Fillable Form For more information about Technology First, you may visit this website https://dmh.mo.gov/dev-disabilities/technology-first.	Created 8-1-12; Reviewed 7-8-13, Reviewed 4-2-14
#26 Wait List Process	created 8-20-12; revised 7-15-13; revised 3-7-14, revised 1-23-17
#27 Guidelines for developing interdivisional agreements between Children's Division and Division of DD	created 8-29-12; revised 8-9-13, revised 9/1/15, reviewed 2/26/20, Revised 5/23/24
#28 Managing Medicaid Spend Down Amounts	created 8-29-12
#29 Support Coordination Security and Set Up	created 12-6-12, reviewed 4-8-14
#30 Support Coordinator Manual Revision: SC Roles and Responsibilities for Mo. Autism Projects	created 1-29-13; reviewed 2-11-14
#31 Priority of Need Assessment--Scoring Guideline During Emergency Supports	created 2-22-13; reviewed 1-13-14
#32 MoHealthNet Applications for Youth Approaching 18th Birthday	created 3-4-13, revised 6-24-14, revised 5-16-17, revised 1-17-19, updated 2-25-20
#33 PON Critical Service Situation Guidance	created 4-2-13, revised 3-7-14
#34 Resolution of Disputed PON Scores	created 6-12-13
#35 Professional Assessment and Monitoring	created 8-9-13, Retired 2/13/20
#36 Transition Ages Reference Guide	created 12-9-13
#37 ISL Budget Guidelines - Converted to ISL Services and Budget Manual
#38 Health and Safety: Emergency, Evacuation and Safety Planning (EESP) - This has been retired. This information was replaced by the Health and Safety section of the ISP Guide.	created 2-6-14
#39 Training Requirements for MOCABI and Vineland Administration	created 3-4-14, Revised 4-4-18, Revised 12-7-20
#40 Emergency Procedures	created 6-25-15
#41 Travel Policy for Regional Offices and State Operated Programs	created 6-18-15
#42 New Employee Orientation	created 6-22-15, revised 6-24-20
#43 Employee Recognition Selection of Employee of the Month/Quarter-Covered Under Guideline #78	created 6-22-15
#44 Use of Personal Cell Phones-Covered In Employee Handbook	created 6-22-15
#45 Tardiness-Covered In Employee Handbook	created 6-22-15
#46 Sign in-Sign out Policy	created 6-22-15
#47 Personal Appearance of Employees	revised 9-5-17
#48 Smoking Policy	created 6-22-15
#49 Weather Precautions for Extreme Heat and Extreme Cold - Will be moved to a State Operated Programs policy	created 8/3/15-rescinded 10-12-17
#50 New Employee Orientation Training and Procedures for Habilitation Center Campuses and State Operated Waiver Programs-Moved to SOP Policy File	created 8/3/15
#51 Annual Training and Procedures for Habilitation Center Campuses and State Operated Waiver Programs-Moved to SOP Policy File	created 8/3/15
#52 Employee Recognition-Selection of Employee of the Year-Covered Under Guideline #78	created 8/3/15
#53 Determination of Recommended Time on the DMH Employee Disqualification Registry (EDR)	created 8/3/15
#54 Quality of Services Review Appendix A: Quality of Services Review Supplemental Guide Appendix B: Quality of Services Review Summary Appendix C: Modified Quality of Services Review Summary Appendix D: MO Quality Outcomes Handout Quality of Services Brochure Quality of Services Review MOQO At-A-Glance Report FY 17-22	Created 7/8/15, Reviewed 7/1/16, Reviewed 8/18/17, Reviewed 7/17/18, Updated 8/19/19, Updated 8/1/20, updated 5/26/21; updated 5/25/22
#55 Provider Relations Review	created 11/1/15, revised 11/13/18
#56 Quality of Services Focus Review Appendix A: Quality of Services Focus Review Supplemental Guide Appendix B: Quality of Services Focus Review Provider Report	created 10/30/15, reviewed 8/18/17, reviewed 7/17/18, updated 11/9/20
#57 Access to Individual Funds Policy and Procedures for Habilitation Center Campuses	created 2/16/16 - Moved to State Operated Programs Policy effective 3-1-18.
#58 Individual Support Plan Review - Converted to Guideline 61	created 5/27/16 from division directive 4.060
#59 Notification Procedures for Individuals Residing with Registered Sex Offenders in Department of Mental Health Funded Placement	created 5/25/16, revised 8/19/16, revised 5-10-18
#60 Overtime Policy	created 9/2/16
#61 Individual Support Plan Review	created 10/20/16
Guideline #62-Disabled
Guideline #63-Disabled
#64-Self-Directed Services Review Policy (Provider Relations) SDS Field Review Tool and Contact Summary	created 11/1/15; Revised Jan 1, 2019
#65 Waiver Slot Notification Process	created 4/21/17
#66 Provider Bulletin Process	effective 7/1/17
#67 Transition Monitoring Guideline	effective 11/1/17, revised 2/7/19, revised 7/9/19; revised 1/12/22
#68 DD Inquiry Process for Abuse/Neglect/Misuse of Consumer Funds & Property	Consumer Funds & Property effective 11-3-17, revised 1-14-21
#69 CIMOR EMT Processing Event Report Forms and Electronic Event Entries	effective 12-12-17, Revised 11-25-20, 8-10-21, 2-23-22
#70-Funeral Expenses
#71-Regional Office Reporting to MMAC - Moved to Procedure 12A	Moved to Procedure 12A
#72-Children's Division/Division of Developmental Disabilities Waiver Eligibility Guideline	effective 4-2-18
#73 Designation of Acting Regional Director	effective 7-1-18
#74 Level of Care Annual Redetermination Remediation Process	effective 7-1-18
#75 Processing Contacts from DMH Office of Constituent Services Constituent Services Report	created 12/11/18; updated 11/9/20
#76 Single ISL Services	created 3/1/19
#77 Health Identification and Planning System (HIPS) Process-Regional Office QE Nurse Reviews /Focus Reviews	Created 8/28/19; updated 11/2020
#78-Telecommuting, Other Work Schedules and Incentives Application	Created 11-1-19; revised 6-2-21
#79 Quarterly Quality Enhancement Plan Meeting QEP Action Plan Regional Office Data Analysis Division Data Analysis (New) Meeting Agenda (Optional)	Created 3/1/20; revised 6-9-20; revised 5-18-21; revised 4-26-22
#80 Residential RN Oversight Orientation Training and Monitoring - converted to Procedure 12B and 12C	Created 5-15-20;
#81 Utilization Review (UR) Monitoring Guideline	Created 9/21/20; not implemented
#82 Developmental Disabilities (DD) Services for Family Members of Military Personnel	Created 1-14-21
#83 Behavioral Risk Rationale, Assessment Methodology and Review Process	Created 4-29-21
#84 Behavior Support Review Committee (BSRC) Timelines and Requirements	Created 4-29-21
#85 Review and Discontinuation of Prohibited Procedures	Created 9-8-21
#86 - Health Assessment and Coordination Services Procedure Converted to Procedure 86.	Created 7-1-22